4. Downloading and Deleting Messages

  1. Creating a Mail List
  2. If the Local screen is open, tap the Rmt button to switch to the Remote screen. Numbers are displayed in the title tab of the Remote screen while "PaPi-Mail" is shown in the title tab of the Local screen.

    By tapping the List button in the Remote screen, PaPi-Mail accesses a mail incoming server and creates a mail list from the messages stored in the server.

    List_POP3
    List_IMAP4
    Creating a List (POP3)
    Creating a List (IMAP4)

    The numbers in the upper-left corner of the title tab have the following information:

    Title tab in Remote screen
    (a) The ordinal number of the current message in a mail list
    (b) The number of total messages in a mail list
    (c) The number of total messages in a mail server

    If there are messages in the Outbox folder, the "Send Messages?" dialog box will be displayed by tapping the List button. If you tap [Yes], the messages will be sent after creating a mail list.

    List button -> Send Messages dialog box.
    Remote screen; List button "Send Messages?" dialog box

    [JOG Tip] Turning JOG Dial moves the selected message forward by one item. Holding down JOG Dial opens the selected message.

  3. Viewing Preview
  4. Tapping Subject or Sender field of a mail list opens Preview of the selected message. Header information (To, From, Subject, Date, and Size) and mail body at the size specified in the Server Setup Details are shown in Preview. When the Preview of a message contains more data than one screen can display with the size, use the scroll bar displayed in the right.
    To move to the next message, tap the scroll arrows in the lower-right corner.

    Preview (POP3) Preview (IMAP4)
    Preview (POP3) Preview (IMAP4)

    [JOG Tip] Turning JOG Dial in Preview scrolls by one line working with scroll bar. Turning further at the bottom of the Preview opens the Preview of the next message. Holding down JOG Dial performs the same as tapping [OK].

    Viewing Attachment Info (IMAP4 only)
    "-- File(s) attached --" and the Attach box will be displayed in the Preview when a message contains attachment file. Tapping the Attach box opens the "Attachment Info" dialog box, where you can view information of attachments.

    Attach box -> Attachment Info dialog box
    "Attachment Info" dialog box

  5. Selecting Operations
  6. Select operations in Mail Lists in the Remote screen.

    Selected operations (POP3) Selected operations (IMAP4)
    Selected operations (POP3) Selected operations (IMAP4)

    Get icon : GetTapping the most far left dot (Dot) turns on "Get" icon (Get icon). Entire mail body of the messages with "Get" selected will be downloaded by tapping the Exec button.
    Delete icon : DeleteTapping the second left dot (Dot) turns on "Delete" icon (Delete icon). The messages with "Delete" selected will be deleted by tapping the Exec button.
    Copy icon : Copy
    (IMAP4 only)
    Tapping the most right dot (Dot) opens a dialog box where you can select a mailbox. Like "Selecting a mailbox", select the mailbox and tap [OK]. "Copy" icon (Copy icon) will be turned on, and a message will be copied into the selected mailbox by tapping the Exec button.
    To move a message to a selected mailbox, turn on both "Copy" icon (Copy icon) and "Delete" icon (Delete icon). A message will be removed from the original mailbox and moved to a selected mailbox.

    To release selected operations, tap each icon to be turned off.

    You can also select operations from Preview.


    The following operations can be performed from the List menu of the Remote screen.

    List menu
    List menu

    1. All Get On

      Selecting [All Get On] from the List menu turns on "Get" icon of all messages in the current list.

    2. All Delete On

      Selecting [All Delete On] from the List menu turns on "Delete" icon of all messages in the current list.

    3. All No Action

      Selecting [All No Action] from the List menu turns off the selected operations of all messages in the current list.

    4. Clear List
    5. Selecting [Clear List] from the List menu opens "Clear List" dialog box. Tapping [Yes] will delete the current list. It does NOT delete messages on mail server.

  7. Executing Selected Operations
  8. After selecting operations, tapping the Exec button will execute selected operations on mail server.
    When there are messages in the Outbox folder, the "Send Messages?" dialog box will be displayed at this time. By tapping [Yes], these messages will be sent after executing operations.

    Executing operations (POP3) Executing operations (IMAP4)
    Executing operations (POP3) Executing operations (IMAP4)

    [Note] If there are messages in the current Mailbox already requested to be deleted by a different IMAP4 mail application, PaPi-Mail will expunge those messages by tapping the Exec button.

  9. Viewing Downloaded Messages
  10. Switch to the Local screen by tapping the Local button in the Remote screen.
    Downloaded messages will be stored in the Inbox folder of PaPi-Mail. Tapping a message in the mail list opens the message.
    Once a message is opened, "Unread" icon (Unread icon) will change to "Read" icon (Read icon). To open the next message in the Message view screen, tap the scroll arrow.

    Switching to Local screen -> Messages in Inbox folder -> Message view screen
    Switching to Local screen Messages in Inbox folder Message view screen

    [JOG Tip] Turning JOG Dial in the Local screen moves selected message in mail list forward by one item. Holding down JOG dial opens the selected message.

    Turning JOG Dial in Message view screen scrolls by one line working with scroll bar. Holding down JOG Dial performs the same as tapping [OK].

    Switching header mode

    Abbreviated header information is displayed in Message view screen by default. To view more detailed header information, tap the header mode icon displayed in the upper-right corner.

    Header mode icon
    Header mode icon

  11. Selecting a Mailbox (IMAP4 only)
  12. Tap the box where INBOX is displayed by default in the upper-right corner to open "Mailbox Select" dialog box, and select a mailbox to be accessed in IMAP4 mail server.

    BOX -> Mailbox Select Edit Mailbox

    Mailbox
    A Mailbox currently selected is displayed.
    Index
    Tapping the Index button displays Mailboxes once selected or newly added by the New or Edit button. If Alias Name is configured, Alias Name of the mailbox displayed in the Index list. Tap and select a mailbox from mailboxes.

    Scan Result
    Tapping the Scan Result button displays Mailboxes matched by the Scan function. Tap and select a mailbox from mailboxes.
    Selected mailboxes will automatically be added to Index.

    New
    Mailbox often used in PaPi-Mail can be added to Index.
    Tap the New button to open the "Edit Mailbox" dialog box. Enter a mailbox name in the "Real Name" field, and set up Alias Name if necessary. After setting up, tap [OK].

    [Note] Adding Mailbox to Index does not mean actually adding the Mailbox to mail server.

    Edit
    Mailboxes can be edited and added to Index. Select a mailbox and tap the Edit button to open the "Edit Mailbox" dialog box. Mailboxes can be displayed in customized names by setting up Alias Name. Real mailbox name in a mail server will not be changed by these settings.

    Mailbox being edited will be removed from Index by tapping the Delete button. It will not be removed from mail server.

    [Note] If a mailbox to be removed from Index is selected for Copy operation, Copy operation will be released.

    Scan
    Tapping the Scan button displays mailboxes matching the input value of Path field. Tapping the Scan button without setting Path displays all mailboxes in mail server.

    Clear Index
    Tapping the Clear Index button clears the index of all the mailboxes except for the current mailbox and INBOX. Mailboxes in mail server are not removed by this operation.

    [Note] Copy operations selected in the current mail list will be all released by clearing Index.

  13. Terminating Network Connection
  14. To terminate network connection, tap the Dis button of PaPi-Mail.

  15. Communication Error Log
  16. Communication Error Log
    Selecting [Communication Error Log...] from the Options menu opens the "Communication Error Log" dialog box.
    The ten latest Error Logs of those generated during communication will be displayed in this dialog box.

    Error Logs consist of the following:

    • Date
    • Server name and protocol where an error was generated
    • Error message and error code
    • Reply message from the server

    Communication Error Log dialog box Edit menu
    "Communication Error Log" dialog box Edit menu

    Error Logs text can be copied and pasted onto a new message or a memo pad by selecting [Select All] and [Copy] from the Edit menu.

    The logs can be very helpful for us to investigate the error cause.


Manual Index